BTC: Council Minutes (Draft)

DRAFT MINUTES OF THE MEETING ON 6TH JULY, 2010

HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

There were recently six incidents in the Bampton area – 4 burglaries, 1 theft from vehicle and 1 shed burglary. Four of these incidents occurred in properties that were left open. PCSO Malin emphasised the importance of making sure property is securely locked in rural areas.

A police surgery will be at the Millennium Green from 2.30 until 4pm on Wednesday 7th July.

Cllr. Ray Stanley informed the councillors that MDDC Accounts for last year have been signed off. A system of “caretakers” for Council Estates has been established providing regular visits to carry out specific duties.

Cllr. Polly Colthorpe confirmed that both DCC and MDDC are looking to save money. She reported that the Judicial Review pronounced that the unitary authority proposal was not legal and also that the Regional Spacial Strategies are to be abolished. The Council voted unanimously to write to Peter Luff in support of the campaign to save the 24 hr Search & Rescue facility at Chivenor. Information about the position of Tiverton School in The Building Schools for the Future programme was awaited

Cllr. Stanley commented that budget cuts of 10, 20 and 30% over the next five years are planned.

Item 1– Members Present. Cllrs. Terry Knagg, John Broom, Lynn Compton, Celia Hicks, Les Hartley,

Item 3– Declarations of Interest - Item 4b – Cllrs. Moore and Compton

Item 4a – App. Ref: 10/00510/MOUT – Land at NGR 295420 1222009 (adj. Former School) – Open Space –

Janine Banks spoke about the preference of MDDC to request a financial contribution as opposed to the provision of open space on this development. She was unable to obtain absolute assurance that the commuted sum would be “ring-fenced” to benefit Bampton and the Council voted in favour, with one abstention, of retaining the open space provided in the outline proposal. It was agreed to write to MDDC to inform them of this decision. Clerk

Item 4b – Bus Stop in Brook Street. The necessity and site of a marked bus stop was discussed. It was proposed that marking the bus stop was necessary particularly with regard to the Council’s liability in the event of an accident, and should include the “H” marking outside the Butchers shop to save extra space. 5 councillors voted for, 3 against. Approved Item 5 – Matters arising from these Minutes not covered elsewhere

iii) Leats- Clerk reported that Steve Leigh, DCC, will look into using CCTV camera to investigate suspected blockage preventing water reaching the leats in Brook Street. Cllr. Broom requested councillors to notify him by the end of the week of any work required for the Parish Lengthsman’s next visit

iv) Allotments – it was agreed to offer to purchase two water tanks at £40 each. Approved

Item 6 –Planning – Ref: 10/00973/FULL – Variation of Condition 3 – 6a Bourchier Close. It was agreed to observe that the Council had no objections, provided the resident of neighbouring properties had none. Approved

1. To approve transfer of £10,000 from Scottish Widows Account to HSBC Current Account Approved

2. To reserve £1,000 in respect of the new hall feasibility study if and when required Approved

1. Riverside Hall – Letter from Kelley Beeston was presented and placed in correspondence file

1. Ball Park – Letter from Mrs. James headmistress of Bampton School was read. Clerk to reply

disagreeing with the proposition of restricting vehicle access to the Millennium Green. An invoice for £205.63 for spraying weeds and brambles was presented for payment, half of which would be paid by Bampton Church funds.

Installation of dog litter bin and emptying of this and new litter bins was discussed. Clerk to confirm the emptying of the dog bin with MDDC. Clerk

3. Old Pump House Shed – Cllr. Knagg has taken legal advice and it was agreed to consider the matter again at the end of August.

3. Station Road Playground- Cllr. Broom presented estimated costs and it was agreed to wait until the end of the school holidays before commencing work.

5. Emergency Planning – Meeting arranged for Wednesday 7th July, incorporating Flood Plan

Item 9 – Annual Parish Meeting – Report and Feedback (placed in Correspondence file)

Item 10 - Parish Plan – Four letters of interest in joining a Steering Committee have been received. It was agreed

Item 11 – Station Road Toilet – A replacement cleaner started on 1st July. The Clerk agreed to press MDDC to

Item 12 – Fly Posting – Although it was considered that this was a very effective method of communicating Cllr. Broom pointed out that it was against the law. Suggestions for alternative suitable places to erect Notice Boards were requested .

Item 14 – Satellite Aerials in Conservation Area –A letter from Mrs. Warton pointed out that few residents had responded to MDDC’s letter after six months. It was decided to request that the Planning Enforcement officer follow up the matter Approved

Item 15 – Planning Conditions follow up Procedures –It was agreed to support Cullompton TC ‘s petition to introduce monitoring procedures for planning conditions Approved

Item 16 - War Memorial – The necessity for renovation work was discussed and it was agreed that councillors would inspect the memorial and discuss it again at the next Meeting Approved

Item 17 – Correspondence – placed in the in circulation file Item 18 – Plough on Luke Street Hot Bed Garden –Offer of renovation accepted

Item 19 – Motorbike/Trailer at Castle Street – Discussed with PCSO Martin Malin

Item 20 - Station Road Car Park – due to shortage of available time to be discussed at the next Meeting

Item 21 – Rubbish Collection – Following phone calls to MDDC the service is back to normal

Item 22 – Planter opposite Riverside Lockup – Cllr. Hicks agreed to remove the compost to aid inspection CH

Item 23 - The BTC July Newsletter was unfortunately omitted from The Signpost . It will be included next month.

Item 24– Any items to be Discussed at the Next Meeting – (i) Water Supplies to Bampton. (ii) Station Rd. Car Park

(iii) Planter opposite Riverside lock up (iv) War Memorial (v) Alternative Notice Boards

Item 25 - Date of Next meeting – 3rd August, 2010 Meeting Closed 9.30 pm

MINUTES OF MEETING HELD ON 11th JUNE 2010 IN THE ALBERT FOWLER ROOM, RIVERSIDE HALL AT 6pm

Mrs. Hawkins, 21 West Street expressed concern at the volume of traffic in West Street generated by 26 houses.

Janine Banks stated that there had been further consultation with the Highways Agency who declared the access proposal as adequate. The Highways Agency response was included in the papers submitted.

Mrs. Ellicott, Windfall, West Street stated that the road near her house was narrow and there was no footpath for pedestrians. She stated that visibility was poor.

Paul Cartwright, Frog Street was concerned about the use of Western Way as a “rat run” to avoid congestion in the centre of Bampton.

Mr Brown, Sycamores South Molton Road felt that there was another 17 years to build extra houses to fulfil Bampton’s allocation.

Joan Fagg, Grey Gables, stated that Western Way is part of the Exe Valley Way and as such it has a certain amount of protection in the Core Stategy.

Councillor Celia Hicks asked the visitors to the Meeting how they felt about using School Close as an access. She reminded the Meeting of the history of access to the School Site. As Cllr. Broom closed the public session he advised the public that the Council had noted their concerns about the site and that they could write to MDDC Planning Department, settings out their objections.

Present: Cllr John Broom (Chairman) Cllr. Lynn Compton, Cllr. Colin Fagg, Cllr. Celia Hicks, Cllr. Les Hartley, Cllr. Lucie Moore, Cllr. Pauline West. Town Clerk Ann Guilfoyle

Cllr. Celia Hicks raised the question of a risk of flooding and managing “run off”. With regard to sewage, Janine Banks confirmed that the Environment Agency had stated that 26 houses can be accommodated.

Councillor John Broom asked about drainage and Janine Banks confirmed that an Urban Drainage Scheme was proposed. An amended response from the Environment Agency was included in the revised plans.

Cllr. Colin Fagg stated that he thought the key issues were vehicle access and the steep site.

Janine Banks stated that she had drafted a S.106 Agreement between the two site owners, MDDC and DCC

It is possible for there to be Parish control of allocation of affordable housing.

Cllr. Les Hartley stated that if Bampton must take a certain number of houses the Council should be looking at what are the best sites for Bampton as a whole. Access and safety are still a problem.

Cllr. Colin Fagg wanted to see the whole of Site A as one. He favoured a circular access and exit.

Cllr. Lucie Moore was not convinced that the question of drainage was adequately dealt with and was also unhappy with access.

Janine Banks was asked about the access. She stated that the principal engineer for the County recognised that children and traffic cannot mix and there ought to be a way to separate them. As an option, the Diocese approached the residents of School Close with a scheme of road widening which was met with a strong reaction and was subsequently rejected by MDDC. Consideration must be given to the demolition of the old school and the traffic involved in that work. She explained that the Diocese feared a “ransom” situation. This was no longer the case and the proposed access was a way to unlock the school site.

Cllr. Broom requested that ownership of the footpath from School Close to the site be checked and permission for its use be confirmed.

Cllr. Broom asked Councillors for their vote on the application. The result was four votes in favour and two votes against. It was requested that the Council’s concern about access at this site be passed on to MDDC Planning Department. The meeting closed at 7.30 pm

DRAFT MINUTES OF THE MEETING ON 1ST JUNE, 2010 HELD

IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

Cllr. Polly Colthorpe briefly summed up the latest position with respect to local planning matters and the funding situation regarding the Station Road Playground.

Item 1– Members Present – Cllrs. Terry Knagg, John Broom, Celia Hicks, Pauline West, Les Hartley,

Item 2– Apologies – Cllr. Ray Stanley - attending a Tenants’ meeting.

i) Tree on Stage – A visit from the Tree Specialist is awaited ii) Kissing Gates – A letter was received from Mrs.Barlow . It was agreed to have a site meeting

iii) Leats – The times and duties of the Parish Lengthsman were discussed and Cllr. Broom will

pursue the matter further. Cllr. Hicks will contact the Environment Agency. It was agreed to obtain

a quote from a Drain Clearing company to free the blockage between Frog Street and Silver Street.

Examination into the Allocations and Infrastructure DPD Cllr. Colthorpe explained the latest

Developments, whilst pointing out her interests in the matter. Replies to the further consultation had to be sent to the Inspectorate by 11th June. It was agreed to send a letter stating that Bampton Town Council had nothing further to add to the council’s original reply

Ref: 10/00510/MOUT – Land adj.former School, Bampton Outline for Erection of 26 Dwellings (Revised Scheme) - Plans to be circulated and considered at a Planning Committee Meeting.

Ref: 10/00714/LBC - 15 Briton Street – Listed Building Consent for replacement windows – no objections

Ref: 10/00705/FULL – Former Stone Depot, Tiverton Road – erection of 1 dwelling and garage (revised plan)

It was agreed to inform MDDC Planning Dept. that concern had been expressed about the safety of the access at this site.

4. It was agreed to transfer £30,000 from HSBC to Scottish Widows Business Fund Deposit Account

5. Accounts for year ended 31st March, 2010 - The Accounts and Annual Return were Approved

1. Riverside Hall – Cllr. Hicks reported that there would be a development committee meeting on Friday. An electricity supply pole outside the Hall is to be moved at the request of a Bridge Terrace resident.

1. Ball Park - Cllr. Broom reported that construction work had started that morning.

3. Old Pump House Shed – Cllr. Knagg reported that he had had no reply from the tenant

3. Station Road Playground – Funding was discussed and it was decided to proceed with the groundworks as soon as possible. Cllr. Broom would speak to the contractor to get firm prices.

The Clerk told the Meeting that Keith Pope had negotiated a grant to assist with the cost of the groundwork. Clerk to supply copy of quotation to Mr. Pope to secure the grant.

4. Bampton Fair Working Group – The Clerk was asked to arrange a Meeting with the Fair Organiser

5. Emergency Planning – Cllr. Hicks gave a report on the recent Meeting and it was decided to incorporate the Emergency and the Flood Planning Committees. The question of Siren warnings was discussed and it was proposed that Cllr. Moore investigate whether the old Fire Brigade siren could be utilised.

Item 9 – Annual Parish Meeting – 3rd June, 2010 – Final arrangements were discussed

Item 10– Station Road Toilet – It was agreed that the cleanliness and rejuvenation of these toiletsshould be treated as a matter of urgency. Clerk to contact MDDC to arrange steam cleaning and necessary repair work and issue a contract and job description to current contractor.

Item 11 – Mid Devon Local Strategic Partnership – Councillors observations must be sent to the Clerk by

19th June. Cllr. Hartley observed that there was no mention of Public Transport.

Item 12 – Riverside Flood Barrier – It was agreed to set 1st October as the date to erect the barrier.

Item 13 – Hollett Garden Chairs – it was agreed to accept the quote from Allan Burton to carry out the work

Item 14 – Allotments – The provision of water at the allotments was discussed and Cllr.Moore

reported that a Meeting had been arranged with the Allotment Society for their help with various options.

Item 16 – Overgrown Brambles at Market Close. It was decided to approach MDDC Estates as they cut the grass on the bank in question.

Item 17 – Dog Fouling on the Recreation Ground. It was agreed that Dogs should be banned from the Recreation Ground and assistance asked from Phil Collins, Dog Warden with MDDC. Moving the Dog Bin to a more suitable place was discussed.

Item 18 - Retirement of Postman John Harris. It was decided to write a letter of thanks for the excellent service given to Bampton’s residents.

Item 21– Date of Next meeting – 6th July, 2010 Meeting closed 9.15 pm

DRAFT MINUTES OF THE MEETING ON 4th MAY 2010 HELD

IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

Mrs Joan Fagg attended to make observations about the recent MDDC Roadshow, particularly in regard to the questionnaire. Cllr. Frank Rosamond spoke about the difficulty in getting people to attend these events and added that they were trying to get the questionnaires tailored more specifically. Mrs. Fagg also spoke about the new Bus Timetable now available from the Tourist Information point in Tiverton.

Mr. Keith Pitt attended to follow up discussions at last month’s Meeting and subsequent correspondence.

He raised questions about the Newsletter and the cleanliness of the Public Toilets. It was confirmed that the Council’s Annual Return and Accounts will be available for inspection by the public by appointment during a period specified on the Notice of Appointment of Date for the Exercise of Electors’ Rights which will be displayed on the BTC Noticeboard on 7th May, 2010

BTC Chairman, Terry Knagg introduced Cllr. Frank Rosamond, Chairman of Mid Devon District Council who was visiting Bampton Town Council’s Meeting as part of his endeavour to visit every Mid Devon parish during his year as Chairman

Cllr. Ray Stanley reported on new housing being planned by MDDC in the Tiverton and Willand areas. He also reported improvements in the Housing Service hopefully culminating in a Star Rating.

PC Dave Parr reported on complaints about speeding at Scotts where he hopes to obtain a flashing speed sign, and graffiti at Petton Cross. He requested that any incidents of minor car damage be reported.

Item 1 – Election of Chair. It was proposed by Cllr. Moore that the existing Chairman, Cllr. Terry Knagg be nominated as Chairman and this was seconded by Cllr. Hicks

Item 2 – Election of Deputy Chair. Cllr. Broom stated that he would prefer to step down as Deputy Chair if another nomination was forthcoming. There were no other nominations so Cllr. Moore proposed that Cllr. Broom be nominated as Deputy Chair and this was seconded by Cllr. Hicks.

Item 3 – Members Present Cllrs. John Broom, Lynn Compton, Colin Fagg, Celia Hicks, Terry Knagg, Lucie Moore and Francis Stoner. Ann Guilfoyle (Town Clerk)

Item 5 – Declarations of Interest – Cllr. Moore declared an interest in respect of Item 18.

Item 6 – To review arrangements delegating functions to committees, sub committees or Councillors. The following delegations were made:-

Allotments - Cllrs. Moore and West Bampton Fair Working Group – All councillors

Bampton Society - Cllr. Fagg BTC Seats & General Maintenance – Cllr.Compton

Car Parks - Cllrs. Knagg and Broom Street Decoration/Flags - Cllrs. Moore and Hartley

District Police Committee - Cllr. Knagg Dog Warden/Rubbish Collection & Disposal-Cllr.Moore

New Hall Development – Cllrs. Knagg & Hicks Parish Paths Partnership - Cllr. Fagg

Playground,Ball Park & Rec. – Cllrs.Broom & Moore Riverside Hall – Cllrs. Hicks, Stoner, Hartley

Twinning - Cllrs. Broom & Knagg Parish Lengthsman & Highways liaison –Cllr.Broom

Parish Plan - Cllrs Hartley, Compton,Knagg,&Moore Planning – Cllrs.Knagg, Hicks and Hartley

1. Kissing Gates –It was suggested that PFG be asked if anything could be done to prevent accidental injury from the latches. Account Approved for payment.

2. Parish Lengthsman –Cllr. Knagg has spoken to Steve Lee about the gulleys in Brook St.

3. Tree on Stage – Invoice from Eden Tree Care to grind out stump approved. Planning Dept. to be consulted about tree replacement. Clerk

4. Wall on Stage – Cllr. Hicks reported that it seems that the Wall does not belong to BTC

5. Traffic Calming Castle Street – A test report from Paul Wilson shows that the average speed of vehicles down Castle Street is 19.3 mph and therefore flashing warning signs are unsuitable.

A brief report on the hearing on 7th April regarding the Mid Devon Allocations and Infrastructure DPD

was given by Cllr. Hicks. Copies of the submissions were placed in the Circulation File. Cllr. Knagg

thanked Cllr. Hicks and Cllr. Hartley on behalf of the Council for all their efforts and the trouble taken with this matter Approved Applications Received

10/00604/FULL Erection of courtyard terrace The Swan Hotel Bampton. Cllr. Broom requested to examine the application further before making any comments.

Planning Decisions – for information. Reasons for approval/refusal are now given on notifications

10/00356/CAT Notification to remove 1 Conifer Tree, South View, S. Molton Rd. NO OBJECTION

10/00357/CAT Notification of intention to fell 1 Poplar Tree 1 Frog Street NO OBJECTION

10/00247/LBC Listed Building Consent for external alterations Westlake House GRANTED

4. Annual Accounts – The Clerk reported that the Draft Accounts for the year ended 31st March 2010

have been submitted to the internal auditor for examination. A copy of the Receipts and Payments

Account for 2009/10 is attached on a separate sheet together with explanatory notes.

6. Approve payment to Community First Insurance. It was suggested that the Council familiarise themselves with details of the cover provided by this Insurance. APPROVED

Application 011007 New Application for premises licence at Duvale Priory Hall NO OBJECTION

It was decided that displays should be made of the following recent achievements and works in progress: - The new Ball Park and Plans for the Playground (JB)

It was also decided to display the Accounts of Bampton Town Council for 2009/10. (Clerk)

There will be an opportunity for final arrangements at the next Council Meeting on 1st June.

1. Riverside Hall – Cllr. Hicks spoke about the New Steering Group consisting of two members from each hall (Community and Riverside) and Cllr. Terry Knagg representing Bampton Town Council. At the last meeting Dawn Eckhart, from Community Council of Devon spoke.

1. Ball Park – Planning Permission has been granted and a Pro Forma invoice received from the Preferred Contractor – Lightmain Co. Ltd. for £48,942. Cllr. Colthorpe was asked to check with Dave Scott, MDDC to confirm that funding is still available for this amount before an order is placed.

Contractors estimate a construction time of three weeks and are available to start at the end of May, 2010.

2. Trustees – there is another meeting planned. Cllr. Hicks commented that communications

3. Lime Kiln Shed. The situation with the recently renewed tenancy was discussed and Cllr. Hicks proposed that BTC get advice for next year. This was seconded by Cllr. Moore. Cllr. Rosamond suggested producing an outline of the circumstances to obtain legal advice. It was agreed to give a year’s formal notice to the tenant APPROVED

Cllr. Broom has received a quote of £5,600 to produce a surface ready to apply a suitable finish for the playground. He has received quotes for surfacing and installing some new equipment, retaining some of the existing equipment which is still in usable condition. Cllr. Hicks mentioned available grants

and regular maintenance and inspection costs. Cllrs. Colthorpe was again asked to check availability of funding.

4. Flood plan - Cllr. Hicks spoke about a Meeting with Adele Needham of the Environment Agency

Item 14 – Bampton School – A little progress has been made with communications. BTC has offered its support.

Item 15– Grass Cutting Contract –Bampton Football Club has decided not to proceed with the grasscutting contract. Landscaping Crew has been asked to continue. The BFC rent will therefore increase to £400

Item 16 – Station Road Toilet –The condition of the toilets and the planned refurbishment was discussed earlier. The Clerk will make an appointment with the contractor and provide a job description and a new contract. It was agreed that all councillors should check the toilets whenever passing to ensure that an acceptable standard was maintained.

Item 17 – Consultation – Draft Charter between MDDC and Town Councils in Mid Devon.

Cllr. Rosamond talked about the background to the production of this Charter and the moves MDDC are making to improve problems that have arisen, particularly in Consultation and Planning matters.

Cllrs. Fagg and Hicks took the opportunity to raise points with Cllr. Rosamond. The Clerk will compile a list of the Councillor’s views to send to the new Parish liaison Officer.

Item 18 – Bampton Co-responders. Cllr. Moore spoke of the Co-responder programme between the Fire and Ambulance Services whereby in the event of a delay in providing an ambulance the locally based Fire crew can respond to emergency calls in minutes. 80% of the Bampton Fire Crew are already trained in Trauma Care and are happy to undertake further training as required. It was agreed to write to the NHS Trust to request further information on implementing the programme.

Item 19 – Water supply from Shuttern Brook to Brook Street. Cllr. Broom to investigate the provision

of regular maintenance of this system to prevent further blockages (JB) APPROVED

Item 20 – Request from Planet Aid UK to site Clothes and Shoes recycling box in car park. The Clerk

Reported a telephone request to site the box in the Car Park. Although permission was not

given, awaiting discussion at the next Council Meeting, a box has already been sited.

It was decided that the Agent should be contacted and asked to remove it. (Clerk) APPROVED

Telephone call of thanks from Johnson White for the cheque for lease of Bampton Fair - placed in the circulation file.

Invitation to attend Parish Council Emergency Planning Support Session. – Acceptances from

Item 23– Date of Next meeting – 1st June, 2010 Meeting closed 9.30 pm

DRAFT MINUTES OF THE MEETING ON 6TH APRIL, 2020 HELD
IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

PUBLIC SESSION
Mr. Keith Pitt and Mr. G. Bastable spoke about the increase in Bampton Town Council’s portion of the Council Tax Bill for 2010/11. The necessity for the increase was explained and the problem of communication with the outlying areas of Bampton was discussed.
MEETING OF THE TOWN COUNCIL
Present: Cllrs. John Broom (Vice Chairman), Lynn Compton, Colin Fagg, Les Hartley, Celia Hicks, Lucie Moore, Francis Stoner, Pauline West, Ann Guilfoyle (Town Clerk)
Item 1 – Apologies – Sgt. Rob Curtis, Tiverton Neighbourhood Team Leader
Item 2 – Declarations of Interest - Cllr. Fagg declared an interest in respect of Item 5. Cllr. Moore declared an interest in respect of item 20
Item 3 – Minutes of the Meeting held on 2nd March, 2010                                                               Approved
Item 4 – Matters arising from these Minutes not covered elsewhere
            1. Kissing Gate - It was reported that these have been erected and will be adjusted shortly
            2. Parish Lengthsman – Clearing of leats in Brook Street, water run off at New Buildings and
                 uneven paving still require urgent attention during visit due on 4th May.                     Clerk to contact Steve Lee.
            3. Tree on Stage – Further work is required before planting replacement tree. Clerk to obtain quotes for stump grinding and contact Planning Dept. for extension of time limit
            4. Traffic calming Castle Street – Clerk to contact Paul Wilson to request loan of speed sign
Item 5 – Planning
            Applications Received
            10/00446/OUT Revised Scheme erection 2 dwellings - Grey Gables, High Street    No objections
Item 6 – Finance
            1. Cheques for payment                                                                                              Approved
            2. Receipts for the month presented
            3. Bank Balances – 31st March, 2010 presented
            4. Formal Request for Payment of Precept 2010/11                                                  Approved
            5. Authorisation Mandate for Cheque Signatories                                                     Approved
Item 7 – Parish Plan – Committee appointed as follows:-
                        Cllrs. Lynn Compton, Lucie Moore, Les Hartley , Terry Knagg    Town Clerk Ann Guilfoyle
Item 8 – Code of Conduct – Copies of new code were supplied to councillors
Item 9 – REPORTS FROM COMMITTEES AND SUB-COMMITTEES
            1. Barnhaven – nothing to report
            2. Riverside Hall – the AGM will be on Thursday 8th April at 7pm.
            A joint meeting of the Committees of both halls will be held on 15th April when there will be a presentation by Dawn Eckhart of the Community Council of Devon.
            3. Millenium Green
                        Ball Park – The decision of MDDC Planning should be available today
                        Trustees – The investigation is in progress.
            4. Station Road Playground – Cllr. Broom showed the Meeting a plan by one supplier. It was agreed that there was an urgent need to get the necessary groundwork under way due to time limits on the offer of funding.                                                                      Cllr. Broom to contact relevant parties
            5. P3 – Footpaths and Bridleways – Cllr. Fagg gave his Report of work carried out and future plans
Item 10 – Bampton School – A little progress with communications was reported
Item 11 – Grass Cutting Contract – It was agreed to award a three-year contract for Bampton Football Club to cut the grass at the Recreation Ground.                                                                            Clerk
Item 12 – Annual Parish Meeting – It was agreed to pass ideas and information to the Clerk and arrange a meeting between 15th and 20th April for presentation at the next Meeting
Item 13 – Station Road Toilet – It was agreed to award the contract to the existing cleaner and that the new contract should give a full job description with regular inspections. Quotes should be obtained for a thorough steam clean and a replacement hand drier                                                                Clerk
Item 14 – Bampton Roadshow – 28th April 2010. A rota of Councillors is being drawn up by Cllr. Moore
It was suggested that this would be a good opportunity to advertise the Annual Parish Meeting
Item 15 – Notification by Openreach of roadclosure in Fore Street from 9 – 11 June, 2010
                                                                                             Clerk to put notice on Noticeboard and in newsletter.
Item 16 – Charter between MDDC and Town/Parish Councils – Draft Charter was placed in Circulation File.                                                                                  Comments to be sent to Clerk by end of May.
Item 17 – Telephone Box – To re-consider adopting the telephone box – It was decided to await MDDC             Report on the Agreements
Item 18 - Path up to Bourchier Close – in hand
Item 19 -   Industrial heritage and tourism – To consider highlighting special buildings/places of interest in the Conservation Area. Cllrs. supported the idea Cllr. Hicks will investigate further
Item 20 – Co-responders – Fire Service personnel can be trained to assist in emergency situations when there is a long delay in the arrival of an ambulance.                                         Clerk to write letter in support
Item 21 – Water supply from Shuttern Brook to Brook Street. Cllrs. Stoner, Moore and West will investigate the problems of water blockage
Item 22 – Town Trail leaflet - further copies have been printed of this popular leaflet
Item 23 – Correspondence – available on request for perusal
            Letter from Mr. T. Brown regarding DPD for Bampton                                                   Clerk to Reply
            Letter from Geoff Thomas , about Rubbish dumping. Clerk has requested Sign and Cllr. Hicks will raise the matter at the AGM of Riverside Hall.
            Letters of thanks from recipients of Grants from Bampton Fair Tolls were placed in the Cirulation File.
Item 24 – Any items to be discussed at the Next Meeting – Extra allotments needed
                                                                                                Annual Parish Meeting
Item 25– Date of Next meeting – 4th May – Annual Town Council Meeting        Meeting closed 9.08pm

DRAFT MINUTES OF THE MEETING ON 2nd MARCH, 2010 HELD
IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

PUBLIC FORUM
Jo Moreno spoke of the anxiety of some Barnhay residents in connection with the Kissing Gates. She was assured that the Kissing Gates were not being removed but would be replaced by a similar design of gate which included a facility to enable mobility vehicles and wheelchairs to pass through with the use of a Radar key, whilst discouraging the use of motorcycles and bicycles.

MEETING OF THE TOWN COUNCIL
Present: Cllrs. Terry Knagg (Chairman), Colin Fagg, Les Hartley, Celia Hicks, Lucie Moore, Francis Stoner MDDC Cllr. Polly Colthorpe, Ann Guilfoyle (Town Clerk)
APPOINTMENT OF NEW COUNCILLOR.   There being no other candidates for the vacancy Lynn Compton was co-opted on to the Council. Clerk to obtain necessary forms and statements                                         REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
MDDC Cllr. Polly Colthorpe gave the Meeting an update on the Judicial Review in connection with the Boundaries Commission. She also confirmed that she would investigate the possibility of obtaining a flashing sign to slow traffic down at the Castle Street/Morebath Road junction.
Item 1 – Apologies – Cllrs. John Broom and Pauline West. MDDC Cllr. Ray Stanley
Item 2 – Declarations of Interest- Cllr. Hicks declared an interest in respect of planning at 7 Silver St.
Item 3 – Approval of the Minutes of the Meeting held on           2nd February,2010                              Approved
Item 4 – Matters arising from these Minutes not covered elsewhere
1. Kissing Gates – It was reported that funding has been arranged by Cllr. Colthorpe and work is                      starting this week on the fabrication.
2. Parish Lengthsman – it was decided to check for work outstanding from the last list. A loose kerb in             Brook St. was reported and also the need for clearing the leat at New Buildings.
3. Tree on Stage – Three quotes were discussed and it was decided to appoint Eden Tree Care
4. St.Georges Day Flags – It was reported that planning permission was not needed for the flag brackets
5. Parking at Brook St/Silver St.- It was reported that Devon CC Highways will mark the junction in April
6. Grass Cutting Contract – It was reported that the contract has been awarded to Landscaping Crew with     the provision that adjustments may be made at Millennium Green and the Football Field.Approved
7. BTC Newsletter – The Clerk reported that the March issue was ready and it was agreed to accept the
            printing quote from Twyford Press and to pay a nominal sum for delivery                           Approved
8. Communications policies – Copies of a handout from DAPC were distributed to Councillors.
9. Wall on Stage - Cllr. Hicks agreed to approach the owner of the neighbouring house to establish             responsibility for the wall.                                                                                                      Approved
Item 5 – Planning
            1. Mid Devon Allocations and Infrastructure DPD. Cllrs. Hicks and Stoner attended this meeting
            on behalf of BTC when background rules were discussed prior to the Hearing on 7th April. Cllr. Hicks       was thanked for her hard work on this matter. Cllrs. Hicks thanked Cllr. Hartley and Mrs. Joan Fagg for their assistance.
            2. Consultation on “Non Allocated Sites”. BTC’s written representation was presented Approved
            3. Applications Received
            Westlake House, LBC for external alterations                                                              No objections
            7 Silver Street - LBC for internal alterations                                                              No objections
Item 5 – Finance
            A list of cheques for payment and Receipts and Payments for February were presented    Approved
            A financial statement as at 28th February, 2010 was presented                                            Approved
            Additional signatories for Bank Account. It was decided to postpone this until next month
            Copies of the New Standing Orders were distributed to all councillors.
Item 6 – Parish Plan
            The MDDC Community Planning Officer reported that some funding is available upon application
It was agreed to introduce the Parish Plan at the Annual Parish Meeting on 5th June. Clerk to book hall.
Item 7 – REPORTS FROM COMMITTEES AND SUB –COMMITTEES
1. Riverside Hall. Meeting arranged 18th March, AGM 8th April. A Joint Committee has been formed with
Paul Edwards, Stuart Hookins, Terry Knagg (BTC Representative) Tony Mount and John Shaw. It is planned to use glebe land next to the Community Hall to extend and improve the facilities offered.
2. Millennium Green.
            Ball Park. Western Power has confirmed precise position of underground cables and revised plans are now being submitted for planning permission. It was confirmed that funding is still available.
            Trustees. Weed spraying in the Lime Kiln Area and a Community Litter Pick are being planned. The Millennium Green Trustees Fund of £4862.46 has been reserved in BTC’s Account.
            Pump house. Having tried unsuccessfully to contact the tenant it was agreed to send a final letter.
3. Station Road Playground. It was reported that further action on this project was on hold until a final figure for the cost of the Ball Park was received. It was confirmed that part funding for this was still available but it was important to move the project on quickly.
Item 8 – Bampton Fair
            Cllr. Knagg reported that Kelley Beeston was prepared to carry on as Toll Collector and Fair Agent for this year’s Fair but every effort must be made to find a replacement. The Lord of the Manor’s Fee of £100 for the Lease is due to be paid                                                                                                         Approved
Item 9 – Invitation to Annual Conference of East & Mid Devon community safety partnership 21st April
             It was agreed to discuss this at the next Meeting. Cllr. Moore agreed to attend
Item 10 – Invitation to attend State of the District Debate- 10th March
            Cllrs. Knagg and Moore and the Clerk agreed to attend
Item 11 – Retirement of Rev. John Stone and John, Bampton’s Postman – It was agreed to put collection boxes in the Post Office                                                                                                        Approved
Item 12 – Big Litter Pick – Cllrs. Moore and West will make arrangements
Item 13 – MDDC Bampton Roadshow To be arranged by MDDC for 28th April, 2 – 7pm Community Hall
Item 14 – Moving Rubbish Bin in West St. It was agreed that BTC would arrange to move the bin.
Item 15 - White Lining in Car Park. It was agreed to postpone a decision to a later date.
Item 16 - Correspondence – Placed in Correspondence file for circulation.
Item 17 - Items to be discussed at Next Meeting –
   Telephone Box
    Invite Police Liaison Officer
    Path up to Bourchier Close
    Co-Responders
    Station Road Toilet
    Water Supply from the Shuttern Brook to Brook Street
    Town Trail leaflet
Item 18 – Date of Next Meeting Tuesday 6th April 2010                            Meeting Closed – 9.10 pm

DRAFT MINUTES OF THE MEETING ON 2nd FEBRUARY, 2010 HELD
IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

PUBLIC FORUM
Mr.Ward reported that careless parking was causing access problems across the Brook Street entrance to Silver Street. It was agreed to contact Highways Dept of Devon County Council.
Rev. Appleby asked for the Council’s approval and assistance in sourcing more brackets for flying St. George’s Flags in Bampton around 23rd April each year. It was decided to check whether planning permission was necessary.
Mr. Collins wished to have more information about the latest plan for the Kissing Gates. He was shown the design obtained by the Council and approved by MDDC. It now remains to source funding for the gate.

MEETING OF THE TOWN COUNCIL
Present: Cllrs. Terry Knagg (Chairman) Cllrs. Colin Fagg, Les Hartley, Celia Hicks, Lucie Moore, Francis Stoner. Ann Guilfoyle (Town Clerk)
Item 1 – Apologies – Cllrs. John Broom and Pauline West . District Councillors Polly Colthorpe and Ray Stanley were both attending an important Joint Council Meeting at Templeton.
Item 2 – Declarations of Interest- Cllrs. Celia Hicks and Terry Knagg declared interest in Item 9 – Grants from Bampton Fair Tolls
Item 3 – Approval of the Minutes of the Meeting held on 5th January, 2010                     Approved
Item 4 – Matters arising from these Minutes not covered elsewhere
            1. Kissing Gates – It was decided to ask Cllr. Colthorpe to press MDDC for funding           (Clerk)
            2. Parish Lengthsman – it was reported that remedial work is needed to recent repairs in Castle Street . Highways Department to be contacted                                                             (Clerk)
            3. Parish Plan – Reminder for all Councillors of Meeting with Martin Rich on 24th February
            4. War Memorial – Councillors to inspect Memorial to assess urgency of repairs
Item 5 – Planning Decisions                                                                                                              Noted
Item 6 – MDDC Allocations and Infrastructure DPD Meeting arranged to discuss latest developments
Item 7 - Finance
            Cheques for payment, Bank Balances, January Receipts and Payments were presented Approved
Item 8 – Vacancy For Councillor – As one applicant had already been interviewed it was agreed to ask the second applicant to attend the next Council Meeting.          (Clerk)                                                 Approved
Item 9 – Bampton Fair
            It was decided that the council request fairground rental payable be increased to £2,000 Approved
            Grants from Tolls were agreed as follows:-
            Rotary Club – 50% of total tolls towards cost of contribution to organising the Fair          £1630
            Bampton Community Christmas Evening – Contribution to signage and advertising           £100
            Kalash Dance Troupe – contribution towards digital video camera                                      £100
            Bampton Town Council – contribution towards Christmas Tree lights                                  £200
            Bampton Fair Working Group – contribution towards street entertainment             £100
            Shillingford & Petton Village Hall – contribution towards fire escape doors                        £400
`           Bampton Twinning Group – contribution towards hospitality to French visitors                   £100
            BACON Snowdrop Project – contribution towards planting snowdrops in churchyard         £70
            Bampton Junior Players – contribution towards laptop and video equipment                       £150
            Bampton Netball Club – contribution towards tracksuits and winter training kit                  £100
            Bampton in Bloom – contribution towards plants                                                                  £311.06

Item 10 - Applications for Grass Cutting contract
            It was decided to retain the existing contractor for 2010                                                      Approved
Item 11 – Cemetery
            Cllr. Hicks reported that Rev. John Stone has announced his retirement. He had brought to the Council’s attention the fact that the cemetery was nearly full as far as burials are concerned.
            Alternative sites (minimum size ½ acre) should be urgently sought                                                 Approved
Item 12 – Tree on Stage
            Two quotes having been received, a third quote to be obtained before awarding the contract
Item 13 – Bampton & Morebath Society of St. George
            Discussed in the Public Forum
Item 14 – Newsletter It was agreed to have 500 copies printed in black and white as this was considerably
            cheaper than colour. House to house deliveries to be investigated (Clerk)                         Approved
Item 15 – Unauthorised Satellite Dishes – Problems of poor reception were discussed
Item 16 – Mobile Library Service – A Survey is being undertaken to increase the use of this service to
            maintain its survival. Form in Circulation File for councillors’ ideas
Item 17 – Correspondence received and sent in January, placed in Circulation File
            A letter has been received from NALC requesting nomination of Parish Council Chairmen for             Buckingham Palace Garden Party.      It was agreed to put the Chairman’s name forward   Approved
Additional Items
1. Wall on Stage – MDDC Buildings Inspector has reported damage by frost needing urgent repair. Ownership of the wall is being investigated                                                                                                (CH)
2. Lime Kiln Shed – M. Pancherz has offered to demolish this building and remove all materials Approved
3. Bampton Roadshow – Tenant Involvement Manager requests BTC’s advice on the best day for residents
To hold this event which was postponed in January.   Clerk to contact Mary Venn to discuss availability.
4. Visit of MDDC Chairman – Cllr. Rosamond’s postponed visit to be arranged for 4th May          Approved
5. Reports from Committee and Sub-Committees
a)         Barnhaven – Nothing to report
b)         Riverside Hall – Meeting planned for Friday
c)         Millenium Green – Trust Meeting planned for Wednesday, Ball Park Site Visit on Thursday
            It was decided to request payment from tenant of outstanding rent or vacate the Pump House
            Cllr. Hicks is continuing to investigate the current status of The Woodland Trust/Millenium Green
d)         Station Road Playground – Quotes from three suppliers have been requested
6. Rubbish Bin – Request for Bin to be moved to School Close                                                        Approved
7.It was agreed to give the Council’s thanks to Paul Cartwright and Mark Grabke for their very much appreciated help with the Christmas Trees
Item 18 - Items to be discussed at Next Meeting –
Dealing with the Media : White Lining in Station Road Car Park :   New Standing Orders for Local Councils
Item 19 – Date of Next Meeting Tuesday 2nd March, 2010
Meeting Closed – 9.30 pm

DRAFT MINUTES OF THE MEETING ON 5th JANUARY, 2010 HELD
IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL, BAMPTON

Present: Cllrs. Terry Knagg (Chairman) Cllrs. John Broom, Colin Fagg, Les Hartley, Celia Hicks, Pauline West. Ann Guilfoyle (Town Clerk)

Item 1 – Apologies – Cllr. Lucie Moore, Francis Stoner, MDDC Cllrs. Polly Colthorpe, Ray Stanley
                                    Resignation Letter from Cllr. Frances Collier
Item 2 – Declarations of Interest – Cllr. Colin Fagg (Interest in Planning Application (2)
Item 3 – Approval of the Minutes of the Meeting held on 1st December, 2009
            Cllr. Hicks requested the addition to Item 4 of “At no time was a patient in view”             Approved
Item 4 – Matters arising from these Minutes not covered elsewhere
            1. Kissing Gates – Cllr. Fagg produced an alternative design to be submitted to MDDC
                        Cllr. Broom will check measurements.                                                                       JB
            2. Parish Lengthsman – A list of items were produced by councillors to be submitted to    Clerk
            Steve Leigh for the next visit plus a further list to be submitted to DCC Highways
            3. Flytipping on Recreation Ground has been dealt with satisfactorily
            4. War Memorial – Cllr. Knagg will deal with the grant application for renovation              TK
Item 5 – Planning
            Applications Received
            (1)Listed building consent – The Old Vicarage, Bampton Ref; 09/01829/LBC                      Approved
            (2)Outline for erection of 2 Dwellings, Grey Gables, Ref: 09/01854/OUT – referred to
                 Planning Committee for site visit
            Planning Decisions – for information
            Internal and external alterations The Castle, Castle Street               LISTED BUILDING CONSENT
            Internal and external alterations 48 Brook Street                                LISTED BUILDING CONSENT
            Removal of condition (9) PFG Fabrications. Bampton Town Council note with regret that
            Planning Permission has been given to remove this condition against its recommendation.
            Replace extant planning permission 1 West Street                                                               Approved
            Notification to fell 2 Trees, 1 West Street                                                                          No Objection
            Erection of replacement dwelling Valley View                                                                       Approved
            Erection of 3 holiday fishing lodges Higher Grants Farm                                                       Approved
            Listed Building consent for replacement windows Toll House                                              Refused Item 6 – Finance
            1. Appointment of New External Auditor                                                                                Approved
            2. Response to letter about Precept. Copies of correspondence in file                                                        3. Cheques for payment, Receipts for the month, Bank balances and Finance Statement were
                 presented
Item 7 – Bampton Fair
            Accounts for 2009 were placed in Circulation file. Applications for Grants will be considered at
            the next Meeting.
            A meeting with Mr. DeVey (Fairground Owner) will be arranged                                          Clerk

Item 8 – Parish Plan
            A meeting with Martin Rich to be arranged                                                                           Clerk
Item 9 – Mid Devon Connect – The proposed MDDC Roadshow on Thursday has been cancelled due to
            bad weather. It was proposed that a letter be sent to MDDC regretting that yet again there had             been no consultation with Bampton Town Council about this event.                                    Approved
Item 10 – Reports From Committees And Sub-Committees
            2. Riverside Hall - Committee meeting 14th January. Cllr. Hartley was nominated to represent
                        B T C, replacing Cllr. Knagg who has resigned from the Committee                         Approved
                        Car Park Wall – Quote from Michael Pancherz for repair presented                         Approved
            3. Millenium Green –
                        Ball Park - It was decided to submit a plan to Western Power to ascertain
                          whether the siting is affected by underground electric cables                                Approved                   Trustees – Meeting arranged for 6th January. Clarification on Trustee Status
                        is being investigated
            4. Station Road Playground – Specifications are being sent to three suppliers                             JB

Item 11 – Bampton Scout Group – Permission required for Bardon to instal safety fence                        Approved
            As this is an SSI, approval must be sought from Natural England
Item 12 - Correspondence received and sent in December placed in File for circulation
Item 13 – Any items to be discussed at Next Meeting
            Direction sign at Exeter Inn – Shows incorrectly that fuel is available in Bampton
            Speed warning sign for Castle Street
            Dog Bin placement
            Process for dealing with Media
            Hollett Garden Gate
            Christmas Trees
Item 18 – Date of Next Meeting Tuesday 2nd February, 2010