BTC Minutes

Jan.	Feb.	March	April	May	June
July	August	September	October	November

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Note that the Minutes listed on these pages are draft minutes.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 2 DECEMBER 2008

Public Forum

Diane Holland attended to discuss the Flood Plan

questionnaires have been distributed and replies to be collated when received.
it was confirmed that sand bags are to be supplied by the owners.
list of phone numbers and volunteers to be extracted from the questionnaires and from advertisements.

Howard Collins attended to discuss the kissing gate at Barnhay

the mesh recently removed is to be replaced. Action PW.
alternative arrangement to be considered to allow access by wheelchairs and not bicycles etc.

Colin Rowland attended to discuss School Close

CR is prepared to grant access across his land but Exeter Diocese is not prepared to discuss the proposal.

Meeting of the Town Council

1. Attendance of Councillors – T Knagg, F Collier, C Fagg,, C Hicks, F Stoner, R Stanley (District) and G Symons (Clerk). Apologies were received from P West and P Colthorpe (District).

2. Election of a new Chairman and Vice-Chairman

Following the recent receipt of a letter of resignation from Kevin Bristow, due to ill health, and the death of Robin Barwell, it was agreed to elect a new Chairman and Vice-Chairman

Chairman

Cllr Terry Knagg was nominated by CH and seconded by FC. As there were no other nominations and the appointment was accepted, an acceptance form was signed by the new Chairman.

Vice-Chairman

Cllr Fran Collier was nominated by TG and seconded by CH. As there were no other nominations and the appointment was accepted, an acceptance form was signed by the new Vice-Chairman.

It was agreed to send a letter to Kevin Bristow to thank him for the tremendous contribution he has given to BTC during the last 10 years.

3. Minutes of the ordinary meeting of 7 October 2008

With the following additions, the minutes, having been previously circulated, were signed by the Chairman and the Clerk.

It was agreed not to pursue the listing building status for The Swan Hotel
A balance beam in the play area requires repair. Action TK.

4. Matters arising from the last minutes

MDDC to be contacted regarding collection of plastic waste. Action CH.
Inspection of trees to be pursued. Action Clerk and FC.
No progress has been made with lay-bys in Ford Road.
The installation of Christmas trees was discussed. Action All.
It was agreed that a small seat could be located in Bourchier Close and in Frog street with the new metal seat at the Millennium Green.
MDDC to be contacted about the removal of the trailer. Action FC.
Responses from the advertisement for toilet cleaners are awaited.
A reply has finally been received from DCC concerning highway matters. Bob Wigley is to carryout a site visit and then provide comments.

5. Matters arising from the circulation file

None.

6. Correspondence

From Kevin Bristow – resignation as a Councillor – item 2 above refers.
From MDDC – Allocations and Infrastructure Development Plan Document preferred option consultation was discussed. Comments to be collected and a reply formulated. Action FC and Clerk.
From Mrs Howarth – concerning the kissing gate – Public Forum above refers. A reply to be sent. Action Clerk.
From Mr S Bennett – a reply to a letter dated 31.10.08 was agreed. Action Clerk.
From Michael Hatchett concerning the accounts and grants from Bampton Fair. As money is still to be collected, the accounts and grants will be delayed until Spring 09. A reply letter to be sent. Action Clerk.
From Martin French – concerning the control of traffic on the A396. Refer MF to DCC. Action Clerk.
From Peter Wood – requesting to be considered for the latest vacancy for a Councillor.

7. Planning

Application 08/02016/FULL – Formation of an ornamental pond at higher Grants Farm. Agreed as the application will enhance the property without causing an adverse effect on others.
Application 08/02013/FULL – Erection of a dwelling and formation of access at Wheat Close, Morebath Road. Agreed as the application will provide a good quality property.

8. Finance

Credits (not including bank interest payments)
None.
Debits – It was agreed to pay the following accounts:-

G Symons, back pay - £130.50 Cheque 101266
Tiv & District Comm Transport Assoc, S137 Grant - £75.00 Cheque 101267
H Berridge, S137 Grant - £100.00 Cheque 101268
EDF Energy, M/Green - £9.51 Cheque 101269
Audit Commission, fees - £334.88 Cheque 101270
N Page, P3 fencing - £300.00 Cheque 101271
R White, Fair lease fee - £100.00 Cheque 101272
G. Bristow, toilets etc - £310.00 Cheque 101273
K Bristow, materials - £111.22 Cheque 101274

Balances

HSBC treasurers account will be £1,411.69 after the above cheques have cleared.
Scottish Widows account will be £17,367.72.

Other business
It was agreed to use P Trick to cut the overgrowth on the footpath at Bourchier Close.
The salary for the Clerk has been revised by NALC and a letter to HSBC authorising the change in the monthly payment was signed.
Reports showing the likely reserve at the end of 08/09 and the likely budget for 09/10 were presented and discussed. It was agreed that,
the 09/10 precept should be the 08/09 precept increased by 5%.
cut backs would be required to avoid overspend.
there was no money for projects.
a minimum reserve of £5000 was required to provide cash flow.

9. Report from committees and subcommittees

Bampton Fair
Kelly Beeston has produced details of work required to run the Fair by the new Agent to be appointed for 2009.
Kelly to attend the BTC meeting in January to discuss the handover to the new Agent.
Agenda item for January. Action Clerk.
Riverside Hall
None.
Bampton in Bloom
None.
Footpaths and Seats
MDDC could be offered a seat for the play area in Shillingford. Action FC.
A report on the footpaths was given by Colin Fagg.

10. District Council Liaison

The Preferred Options Report of the Local Development Plan giving possible sites for development was discussed. Item 6 above refers.

11. Police Liaison

Latest crime details discussed.

12. Millennium Green

A site meeting has taken place with Hastnein Kanani (MDDC) whom supports the proposed scheme for a kick about area in the orchard.
A level survey, a tree survey and an ecological report is required for planning permission. Action Clerk.
MDDC will finance the surveys from S106 monies.

13. Flood Plan

Public Forum above refers.

14. Parking in Brook Street

No further restrictions to be considered at this time.

15. Any other business

Rubble is deposited at the stream near Scott’s development.
Alterations to the 398 bus route may occur.
The Signpost is to be used to update residents of BTC business.

There being no other business, the Chairman closed the meeting at 10.30 p.m.

The next Ordinary meeting will be held at the Riverside Hall on Tuesday 6 January 2009 starting at 7.00 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 4 NOVEMBER 2008

Public Forum

Jane Webber attended

to request a recycle facility for plastics as provided in other towns.
to report the high level of uncontrolled dog fouling in Bampton. Names of offenders are to be sought.
to request a 20 mph zone in and around West Street.

Dianne Holland attended to discuss the Flood Plan item 12 below refers.
Jennifer Ashdown attended

to report the success of the new no dogs sign at the Hollett Garden
to report the high quality of the grass maintenance by S Kelland at the Hollett Garden.
to suggest that parking lines in the car park in Station Road would increase the capacity.

Paul Edwards attended to report on the present ideas for the refurbishment of the existing and/or construction of a new Riverside Hall.

Meeting of the Town Council

1. Attendance of Councillors – K Bristow (Chairman), T Knagg, P West, F Collier, C Fagg,, C Hicks, R Stanley (District) P Colthorpe (District) and G Symons (Clerk). Apologies were received from F Stoner.

2. Minutes of the ordinary meeting of 7 October 2008

The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

The inspection of the trees at the car park is still to be arranged with Bernard Shaw of Crediton. Action Clerk.
DCC have not responded to our repeated request for a site meeting to discuss highway issues. Another attempt is to be made to Bob Wigley and to meg.booth@devon.gov.uk . Action Clerk & KB.
Mr W Weston to be contacted about increased parking in Ford Road. Action KB.
MDDC to be contacted for an update on the play area at the Millennium Green. Action Clerk.

4. Matters arising from the circulation file

None.

5. Correspondence

From D Woollacott – giving notice of her resignation from this Council. It is hoped that the election for a replacement can be included with the replacement for the late Robin Barwell.
From DCC – giving P3 information. Action CF.
From Mr S Bennett – concerning Bampton Fair and other issues.
From MDDC – giving the date for planning training. Action TG & PW.

6. Planning

Application 08/01818/FULL – Erection of an extension with balcony over; car port and conversion of garage to living accommodation at Zeal House, Shillingford. Agreed as the application will enhance the property without causing an adverse effect on others.
Application 08/01872/FULL – change of use from domestic office.store to commercial office/store at 14 Brook Street. Agreed as the application will create employment without causing an adverse effect on others.
Application 08/01904/FULL – erection of a conservatory ar 2 Woodlands Close, Bampton. Agreed as the application will enhance the property without causing an adverse effect on others.
Application 08/01890/FULL – erection of extensions at 1 Cole Cottages, Shillingford. Agreed as the application will enhance the property without causing an adverse effect on others.
Application 08/01359/TELCOM – prior notification for the erection of a 9m light pole at Mary Lane, Bampton. Not agreed as the application would damage the development of the former church.

7. Finance

Credits (not including bank interest payments)
Rowland and Anderton Amusements - £1750.00
Debits – It was agreed to pay the following accounts:-

S Kelland, grass - £1,351.25 Cheque 101260
P Trick, grounds maintenance - £12.00 Cheque 101261
Mole Valley Farmers, vehicle beacons for B Fair - £68.86 Cheque 101262
G. Bristow, toilets etc - £410.00 Cheque 101263
Exmoor Luxury Loos Ltd, Fair toilets - £545.20 Cheque 101264
S Bristow, Fair toilets - £100.00 Cheque 101265

Balances

HSBC treasurers account will be £1,495.88 after the above cheques have cleared.
Scottish Widows account will be £17,367.72.
The above bank statements were witnessed.

Other business
It was agreed to grant aid (£75) Tiverton & District Community Transport Association & Mid Devon Shopmobility. Action Clerk & KB.
It was agreed to grant aid the Bampton website £100.00. Action Clerk.
It was agreed that Nigel Payne should be employed to remove the chain-link fence from the kissing gate in Barnhay and leave a 3 foot opening on a trial basis. A quotation to install a new gate has been obtained that may be used in the future. Action PW.
A letter of thanks has been received from Maureen Pope on behalf of RBL for the donation from BTC.
28 Christmas trees and additional replacement lamps and lights to be obtained to be ordered from “Secret Seeds”. Action KB.
For the signing of cheque 101265 above, Cllr Bristow registered an interest and left the meeting when it was agreed to test the market and advertise for cleaners. Action Clerk.

8. Report from committees and subcommittees

Bampton Fair
Thanks are due to Kelly Beeston and all her helpers for producing a very successful 750 anniversary Fair. Action Clerk.
A letter to be sent to MDDC thanking them for the clear-up. Action Clerk.
Due to the adverse weather before the Fair, parking was a considerable problem.
Riverside Hall
None.
Bampton in Bloom
None.
Footpaths and Seats
It was agreed to use the site in Frog, not to use the site at the MG at the moment and have a site visit to Station Road before deciding whether to pursue this site. Action KB & FC.

9. District Council Liaison

The Preferred Options Report of the Local Development Plan giving possible sites for development was discussed. Cllr Stanley offered to represent BTC if required.
The Section 106 money available for the MG has a finite time limit. Dave Scott to be contacted to update the situation. Action Clerk.
The appeal decision for School Close was discussed.

10. Police Liaison

None.

11. Millennium Green

For allotments to be created on the site, item 4.2.6.3 of the deeds would need to be changed.

12. Flood Plan

The existing system has to cope until the new plan is in operation.
The new plan is complete (except for the names of nominated personnel, names of volunteers, a list of properties at risk and the names of persons with special needs) and is ready to send to the EA for their comments. Action Clerk.
A questionnaire is available to be posted to properties in the flooded area to gain the missing above information. A copy of the questionnaire to be advertised to inform residents that a plan will soon exist and to attract volunteers to assist in times of potential or actual flooding. Action Clerk.
The flood gate at the Riverside Hall needs to be inspected by EA. Action Clerk.
The flood gate at the Riverside Hall should be left in place during the whole flooding season.
When the plan is approved a training session will be required.
It was agreed that residents should supply their own sand bags.
Keys to the store to be arranged. Action KB.
A site visit to New Buildings is arranged for 22 November at 10.00 a.m. to assess the flooding problem.

13. Parking in Brook Street

As other parking and signing problems are emerging it was decided to have a new agenda item for next month. Action Clerk.

14. Any other business

Letter to be sent to the owner of the trailer. Action Clerk.
The pavement in Castle Street is being used by a shopowner to promote sales.
Witheridge PC employ a handyman.
Bampton Rotarians are considering whether to give assistance with Bampton Fair.
The Clerk attended a meeting with MDDC to discuss the findings from the code of conduct investigation concerning the late Robin Barwell.

There being no other business, the Chairman closed the meeting at 11.30 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 7 OCTOBER 2008

Public Forum

Lucie Moore attended to request information relating to Bampton Fair.
Dianne Holland attended to request an update on the progress of the Flood Plan.

Meeting of the Town Council

1. Attendance of Councillors – T Knagg (Chairman), P West, F Collier, C Fagg,, F Stoner, R Stanley (District) and G Symons (Clerk). Apologies were received from K Bristow (ill health), C Hicks, D Woollacott, and P Colthorpe (District). In the absence of K Bristow, T Knagg was proposed and seconded as the Chairman for the meeting.

At the particular request of Councillor Bristow and all other members of the Council, a minutes silence was held in memory of Councillor Robin Barwell who died on Tuesday 9^th September. Although Robin had been a member for only 15 months, the contribution and humour that he gave the Council and Bampton Fair was immense. During all stages of his illness he had shown great strength of character and as Vice-Chairman had become a very good friend and colleague to Councillor Bristow. His absence is also greatly regretted by Kelly Beeston our Fair Agent.

2. Minutes of the ordinary meeting of 2 September 2008

The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

The inspection of the trees at the car park is still to be arranged with Bernard Shaw of Crediton. Action Clerk.
Nigel Payne to be asked to alter the kissing gate at Barnhay as a trial. (Previous minute refers). Action Clerk & PW.
DCC have not replied to our request for a site meeting. Action RS.
Judy Shaw has vacated her allotment that is now reallocated.
Dog fouling signs have now been fixed to the fence at The Hollett Garden.
The Planet Aid box has now been removed from the car park.

4. Matters arising from the circulation file

None.

5. Correspondence

From J P W Ward – offering to be a candidate for co-option onto the Council.
From J Broom – offering to be a candidate for co-option onto the Council.
From MDDC – returning the failed application to provide a football area and youth shelter at the MG.
From D&C Police Authority – giving dates of liaison meetings.
From MDDC – concerning the removal of the Planet Aid skip from the car park and providing details of an approved provider.
From MDDC – requesting names to attend future planning training. Action TK and PW.
From Exe Terminators – denying any knowledge of the asbestos deposited in the car park in Station Road. MDDC to be contacted. Action Clerk.
From MDDC – the report following the investigation of a complaint by Mr P Gilmour on the late Cllr Robin Barwell. It was noted that the investigation showed the complaint was completely unfounded and the items raised in the addendum were discussed and again felt to be unfounded.

6. Planning

Application 08/01744/LBC – LBC for conversion of domestic store to form ancillary accommodation at Barn adjacent to 1 Fore Street. Agreed. An inspection of the site was attempted but failed. A judgement was made that knowing that the building is in very poor condition any refurbishment would be a benefit to the property.
Application 08/01736/FULL – retrospective variation of condition 8 of planning05/01593/FULL controlling the retention of site boundary hedgerows and erection of post and rail fence at Quartley View, Shillingford. Agreed as the application will not have an adverse effect on others.
Application 08/01771/FULL – erection of 2 dwellings (revised scheme) at land in Old Tiverton Road. Agreed as the application will not have an adverse effect on others.
Application 08/01788/FULL – installation of 8 double glazed UPVC windows to replace existing wooden framed windows at Petton Methodist Church. Agreed as he application will not have an adverse effect on others.

7. Finance

Credits (not including bank interest payments)
MDDC planning application refund - £85.00
Exe Terminators car park donation - £50.00
Debits – It was agreed to pay the following accounts:-

Injured Jockey Fund, the late Robin Barwell charity - £100.00 Cheque 101252
G. Bristow, toilets etc - £380.00 Cheque 101253
K Bristow, materials - £368.12 Cheque 101254
Community First, Fair insurance - £156.25 Cheque 101255
D Pope, armistice wreath - £16.50 Cheque 101256
Royal British Legion, grant - £40.00 Cheque 101257
Ken Whites Sign, dog signs - £58.75 Cheque 101258
P Trick, grounds maintenance - £44.00 Cheque 101259

Balances

HSBC treasurers account will be £659.35 after the above cheques have cleared.
Scottish Widows account will be £20,367.72.

Other business
Repairs to the War Memorial have not been carried out. Quotations for the work have been obtained by Cllr Collier. Action Clerk & KB.
The annual returns to the Charity Commission for the recreation ground and the Millennium Green were signed by the Chairman.

8. Report from committees and subcommittees

Bampton Fair
The car park to be closed on Saturday 25^th October at noon.
A spare radar key for the disabled toilets needs to be arranged.
More volunteers are required to provide assistance with the running of the Fair.
Riverside Hall
None.
Bampton in Bloom
It was agreed that an advert should be placed in the Signpost to explain the support BTC had given to Bampton in Bloom over the years. Action Clerk.
Footpaths and Seats
Three possible sites for repaired or new seats are Frog Street, Millennium Green and the play area in Station Road.

9. District Council Liaison

A spot check on MDDC by The Audit Commission is likely.

10. Police Liaison

None.

11. Millennium Green

Should the demand occur, the meadow area could be a suitable site for future allotments. The deeds need to be checked. Action Clerk.

12. Flood Plan

See Public Forum above.

13. Parking in Brook Street

Agenda item for next month

14. Any other business

The parking problem in Ford Road was discussed at a previous meeting and not resolved.

There being no other business, the Chairman closed the meeting at 9.15 p.m.

The next Ordinary meeting will be held at the Riverside Hall on Tuesday 4 November 2008 starting at 7.00 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 2 SEPTEMBER 2008

Public Forum

Flood and emergency plan

Paul Edwards agreed to give advice on the plan and that a meeting with BTC Clerk should be arranged to progress the plan at the earliest opportunity. Action Clerk.
As well as a plan, a risk assessment needs to be made.
Hollett Garden
Dog fouling in the garden is a problem.
The dog signs to be repositioned. Action PW.
A personal visit to the dog owners to be arranged. Action TK.

Brook Street

The condition of the leat and the carriageway is in poor condition.
A site meeting with DCC to be arranged to discuss this and other issues – item 13 below also refers. Action Clerk and All.

Meeting of the Town Council

1. Attendance – T Knagg (Chairman), D Woollacott, , P West, , C Fagg,, F Stoner, C Hicks, P Colthorpe (District Councillor), and G Symons (Clerk).

Cllrs Kevin Bristow and Robin Barwell were both absent due to ill health and it was agreed to provide both members with the best wishes of the Council for a speedy recovery. Action Clerk.

Apologies were also received from F Collier and R Stanley (District Councillor).

Cllr Knagg was proposed and seconded as the Chairman for the meeting.

2. Minutes of the ordinary meeting of 5 August 2008

The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

Add Item 9 District Council Liaison “Our thanks go to Cllr Polly Colthorpe for representing this Council on recent issues with MDDC”.
Add item 5 Correspondence “From MDDC – a questionnaire requesting our views on the proposed Authority boundary changes. It was agreed that the status quo should be maintained. Action Clerk.”

4. Matters arising from the circulation file

None.

5. Correspondence

From Simon Robert – regarding the “Planet Aid” skip in Bampton car park. The matter is to be referred to MDDC as they are very interested in the findings. A letter of thanks to be sent. Action Clerk.
From DCC – a letter to each Councillor concerning the proposed Unitary Local Government.
From Bampton Society – invitation to the AGM on 17^th September.
From DCC – giving details of the Parish Paths Partnership, Drop in Days 2008.

6. Planning

None.

7. Finance

Credits (not including bank interest payments)
BT wayleave - £24.50
Debits – It was agreed to pay the following accounts:-

MDDC, rates - £120.00 Cheque 101248
S. J Kelland, grass - £1,345.37 Cheque 101249
G. Bristow, toilets etc - £310.00 Cheque 101250
EDF, electricity at the MG Cheque 101251

Balances

HSBC treasurers account will be £1,662.97 after the above cheques have cleared.
Scottish Widows account will be £20,127.15.

Other business
It was agreed that the electricity bills for the Millennium Green (MG) should be paid by BTC and that an annual rental fee for the former pumphouse should be £120.00.
It was agreed to purchase security fencing from Travis Perkins to protect the vandalised former lime shed at the MG. The cost of the fencing will be approximately £175 plus VAT.
It was agreed to use Nigel Payne for the erection of the security fencing and to carry out site clearance works at the MG at a charge of £300.00 per day.
A direct debit mandate was signed for payment of the MDDC rates for the former toilets.
It was agreed that the Christmas trees and lights should be the same as last year, that a list of addresses should be provided to the next meeting and that the supply of the trees etc should commence on 8^th December. Action TK, DW and PW.
It was agreed to pay £120.00 for work to be carried out under the direction of Cllr Hicks for work on the “Hotbed”. The decision was carried by a vote of 3 to 2 while Cllr Hicks had declared an interest and left the meeting.

8. Report from committees and subcommittees

Bampton Fair
None.
Riverside Hall
The operatives for the floodgate have been approved by the EA.
Bampton in Bloom
It was agreed to minute the thanks of BTC to the former volunteers that ran Bampton in Bloom and for their contribution to the Town.
Footpaths
Cllr Fagg reported that clearance work of the footpaths is continuing.

9. District Council Liaison

Cllr Colthorpe agreed to discuss the lack of progress of the new play area at the MG with Steve Densham.

10. Police Liaison

None.

11. Millennium Green

The planning application for the play area, submitted by BTC, has been returned and removed from their records by MDDC. Our application fee will also be returned. The Planning Officer involved has not been able to visit the site.
MDDC (Steve Densham) has apologised for the lack of assistance given by MDDC.
BTC is still awaiting guidance from MDDC on the best way forward.

12. Flood Plan

See Public Forum above.

13. Any other business

Items to be included for discussion with DCC during the proposed site meeting,
Brook Street leats and carriageway.
Footpath handrail between Frog Street and Bourchier Close.
Removal of the trailer at the M&B.
Kerb damage at Ashleigh Park.
Mis-use of the pavement in Castle Street.
New entrance signs required for Shillingford.
Overhanging hedges.
A letter to be sent to Judy Shaw regarding her allotment. Action Clerk.
Yellow lines in Brook Street to be an agenda item next month. Action Clerk.
Invasion of Himalayan Balsam is approaching the outskirts of the Parish.
No action has been taken on the kissing gate near Barnhay.

There being no other business, the Chairman closed the meeting at 9.20 p.m.

The next Ordinary meeting will be held at the Riverside Hall on Tuesday 27 October 2008 starting at 7.00 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 5 AUGUST 2008

Public Forum

Colin Rowland attended to discuss the appeal to planning application 08/00064 FULL – School Close.

It was agreed that BTC still supported the decision made by MDDC.
A draft letter to the Planning Inspectorate reinforcing BTC’s opinion was circulated for comment.
The letter to be sent soon as comments are gathered. Action RB & Clerk.

Meeting of the Town Council

1. Attendance – K Bristow (Chairman), R Barwell (Vice-Chairman), D Woollacott, F Collier, P West, T Knagg, C Fagg,, C Hicks, P Colthorpe (District Councillor), R Stanley (District Councillor)and G Symons (Clerk).

2. Minutes of the ordinary meeting of 1 July 2008

The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

Item 5 (correspondence) – add “From E Grosse – A copy of a letter to DCC concerning the danger caused by the narrow pavement in Castle Street. A letter to acknowledge receipt to be sent. Action Clerk.”
As Richard Lewis had not responded to our request to inspect the trees at the car park and “Stage”, Bernard Shaw from Crediton to be contacted. Action Clerk and KB.

4. Matters arising from the circulation file

None.

5. Correspondence

From Notter Bridge Training Centre – certificates to CllrsWoollacott, Bristow and Fagg and Paul Edwards confirming competency to erect of traffic signs.
From Bampton School – notification of the date for the official opening and inviting BTC members to a tour of the new building. Dates noted.
From Bampton School – drawing attention to recent vandalism and the now dangerous condition of the lime shed at the Millennium Green. It was agreed to obtain prices for either the hire or the purchase of temporary fencing as a short term solution and to obtain repairs via the Probation Service as the long term solution. Action KB.
From MDDC – requesting dates of community events to allow the opportunity to promote Tenant Involvement. Action Clerk.
From MDDC – giving dates of the Chairman’s receptions. Agreed no action.

6. Planning

Application 08/01364/LBC – LBC for installation of stainless steel transducer and solar powered cabinet at the River Batherm Bridge. Agreed, as the application will provide added security to the residents of Bampton without causing an adverse effect on others.
Application 08/01276/FULL – erection of dwelling and garage near Batherm Close. Agreed as the application will enhance the development without causing an adverse effect on others.
Application 08/00064/FULL – improvement works to School Close. Notice of appeal - see Public Forum above.

7. Finance

Credits (not including bank interest payments)
None
Debits – It was agreed to pay the following accounts:-

C Russell, repairs to seats - £195.00 Cheque 101245
National Probation Service, paint bus shelters - £50.00 Cheque 101246
G. Bristow, toilets etc - £380.00 Cheque 101247

Balances

HSBC treasurers account will be £2,130.99 after the above cheques have cleared.
Scottish Widows account will be £25,127.15.

Other business
Christmas lights to be an agenda item for September. Action Clerk.
Community skips to be arranged for Saturday 15 November 2008. Action Clerk.

8. Report from committees and subcommittees

Bampton Fair
Road closures are being processed at a cost of £168.00.
Riverside Hall
Grants are being sought to refurbish the kitchen.
Bampton in Bloom
A meeting with MDDC is arranged to seek the cost of practical assistance.

9. District Council Liaison

MDDC are in the tender period for outsourcing the maintenance of their council houses and for the management of their leisure services.

10. Police Liaison

Kate Shelley attended to provide an update on local issues.
Ways to reduce the number of cars blocking essential services were discussed.

11. Millennium Green

MDDC require more information in the planning application for the new play equipment.
BTC is awaiting guidance from MDDC on the best way forward.

12. Flood Plan

The draft documents are now with Paul Edwards for completion.
Assistance to be offered to Paul Edwards. Action Clerk & KB.
Responsibility for the management of the new floodgate near the Riverside Hall rests at present with the Hall Committee, as installers. BTC might accept responsibility if the installation is approved by the EA.

13 Former allotment gardens

MDDC have requested a decision from BTC as owners of the above site.
It was agreed that the site should be considered for redevelopment subject to the needs of the Tenant being satisfied.
A letter to be sent to MDDC. Action Clerk

14. Any other business

Repairs to the War Memorial to be carried out by November. Action KB.
A tree is growing out of the wall in Station Road.
Anti-Dog mess signs to be placed around the Town. Action KB.
Pothole at Scott’s development site is dangerous. Letter to DCC. Action Clerk.
The clearance of ragwort in the 40 mph area is the responsibility of MDDC. Action PC.
Maintenance works for footpaths is being planned. Action CF.

There being no other business, the Chairman closed the meeting at 9.45 p.m.

The next Ordinary meeting will be held at the Riverside Hall on Tuesday 2 September 2008 starting at 7.00 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 1 JULY 2008

Public Forum

Diane Holland requested an update on the progress of the flood and emergency plan.

Paul Edwards to be contacted. Action KB.
The key to the sand bag store is held by KB.
Consideration to be given to provide a key to the Fire Brigade and DH.
Spare keys to be obtained. Action KB.
The store is to be used only in times of flood.
EA to be contacted for the supply of sand and sand bags. Action Clerk.

Meeting of the Town Council

1. Attendance – K Bristow (Chairman), R Barwell (Vice-Chairman), D Woollacott, T Knagg, C Fagg,, C Hicks, P Colthorpe (District Councillor), R Stanley (District Councillor)and G Symons (Clerk). Apologies were received from P West.

2. Minutes of the ordinary meeting of 3 June 2008
The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

The responsibility for the flood gate at the Riverside Hall was discussed. It was agreed that as the Hall Committee have assumed responsibility for the installation of the new flood gate that was supplied by the EA, the operation of the gate should also be the responsibility of the Hall Committee. Action CH.
The lights from the new School have been turned off at night.
DCC have been asked to remove the trailer from the verge at the M & B.
The grass at the former SWEB site is now being cut.
The inspection for the tree by Richard Lewis is to be pursued. Action Clerk.
The dog signs for The Hollett Garden have been ordered.

4. Matters arising from the circulation file

None.

5. Correspondence

From MDDC – confirming that road closures are now the responsibility of DCC and required 56 days notice.
From MDDC – concerning the appointment of Mr Philip Talbot of Probity Investigations to act for MDDC and the Standards Board. Cllr Barwell left the meeting while the way forward was discussed.
From MDDC – consultation on proposed removal of certain payphones. No further action required.

6. Planning

Application 08/01023/FULL – conversion of redundant farm buildings to ancillary accommodation and utility area, garage and barn at Higher Barn, Bampton. Agreed, as the application will not have an adverse affect others.
Application 08/01164/CAT – intention to fell 11 Cypress trees at Oakford House. Agreed as the application will not have an adverse effect on others.

7. Finance

Credits (not including bank interest payments)
Riverside Hall refund - £2,603.50
Anderton & Rowland Fair 2007 - £1699.50
Bampton in Bloom refund - £897.49
Debits – It was agreed to pay the following accounts:-

MDDC, planning fee - £85.00 Cheque 101236
G Bristow, toilets etc - £310.00 Cheque 101237
C Russell, repairs to seats - £849.84 Cheque 101238
David Ogilvie Engineering, new seats - £1632.43 Cheque 101239
Cornwall CC, training course - £352.50 Cheque 101240
S Kelland, grass - £246.75 Cheque 101241
Secret Seeds, B in B refund required - £1,054.55 Cheque 101242
Riverside Hall, room fees - £100.00 Cheque 101243
Richard Evans, audit fee - £25.00 Cheque 101244

Balances

HSBC treasurers account will be £3,445.07 after the above cheques have cleared.
Scottish Widows account will be £25,052.55.

Other business
It was agreed not to increase the frequency of the grass cutting at The Hollett Garden.
The annual budget needs to be updated. Action Clerk.
A site visit by suppliers of Christmas lights to be arranged for July/August. Action KB and DW.

8. Report from committees and subcommittees

Bampton Fair
The next meeting will be at the Swan on 2 July.
Riverside Hall
None.
Bampton in Bloom
See item 13.
Public seats
None.
Other
An update report of Barnhaven was given by Cllr Barwell.
A site visit of the compost heaps at the allotments is required. Action DW.

9. District Council Liaison

The decision for the future district boundaries is to be announced on 7th July.
MDDC accounts are complete.

10. Police Liaison

Exclusion orders are being operated in Tiverton.

11. Millennium Green

A planning application for the new play equipment has been sent to MDDC.

12. Flood Plan

See Public Forum.

13 Bampton in Bloom

The future management of B in B is unclear.
BTC cannot take responsibility for the management of the scheme albeit an important feature of the Town.
It was suggested that a business plan would be a useful way forward. Action CH.

14 Bampton Cemetery – Future Planning

Agenda item next month.

15. Any other business

Tipping at Bampton Industrial Estate is a problem.
Bin bags are being left at Newton Square.
Cleaning the leats in Brook Street is an urgent job for the lengthsman. Action Clerk.
Pothole in Bourchier Close – contact DCC. Action Clerk.

There being no other business, the Chairman closed the meeting at 9.30 p.m.

The next Ordinary meeting will be held at the Riverside Hall on Tuesday 5 August 2008 starting at 7.00 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 3 JUNE 2008

Public Forum

Paul Edwards attended to report on his vision for the future of Riverside Hall and to request that a representative from BTC should be on the Hall Committee.
Joan Fagg attended to discuss

The fruit trees that will be affected by the proposed play area at the Millennium Green.
The lighting from the new School.

Dianne Holland attended to discuss the emergency flood plan. Agenda item next month. Action Clerk.

Meeting of the Town Council

1. Attendance – K Bristow (Chairman), R Barwell (Vice-Chairman), C Fagg, P West, C Hicks, , P Colthorpe (District Councillor) and G Symons (Clerk). Apologies were received from F Collier, D Woollacott, T Knagg, F Stoner and R Stanley (District Councillor)

2. Minutes of the ordinary meeting of 6 May 2008
The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

DCC (Bob Wigley) to be asked to remove the trailer from Castle Lawn. Action Clerk. Owner also to be contacted. Action RB.

4. Matters arising from the circulation file

None.

5. Correspondence

A telephone call has been received requesting signs to restrict dogs using the Hollett Garden. Action Clerk.
From Celia Hicks – regarding the future of Bampton in Bloom. Agenda item in July. Action Clerk.

6. Planning

Application 08/00775/FULL – siting a touring caravan on a seasonal basis for a warden at Lakeside Caravan Park at Exebridge. Agreed, as the application will not have an adverse affect others and the site is a major tourist attraction.
Application 08/00791/FULL – removal of condition 4 (residential accommodation) at The Spar Shop in Bampton. Agreed as the application will not have an adverse effect on others and the need to remove the condition is justified.
Application 08/00916/FULL – erection of an extension at 12 Briton Street (revision). The revision will not have an adverse effect on others and will enhance the property.
Application 08/00882/LBC – LBC for internal alterations at 4 Millhead Lane, Bampton. Agreed as the application will enhance the property and will not have an adverse effect on others.
Application 08/00906/FULL – erection of an extension at 3 New Buildings – Agreed as the application will enhance the property and as yet this Council has not had any indication that the application will have an adverse effect on others.

7. Finance

Credits (not including bank interest payments)
MDDC, maintenance of Station Road toilets - £3,484.00
Debits – It was agreed to pay the following accounts:-

G Bristow, toilets and play area - £310.00 Cheque 101228
Riverside Hall, room fees - £10.00 Cheque 101229
MDDC, rates Brook Street toilets - £55.68 Cheque 101230
Not used Cheque 101231
Bampton Town Council, transfer to SW - £12,000.00 Cheque 101232
The Swan, materials for the toilets – £36.83 Cheque 101233
K Bristow, materials for bus shelters - £197.75 Cheque 101234
G Symons, Clerk expenses - £275.40 Cheque 101235

Balances

HSBC treasurers account will be £187.14 after the above cheques have cleared.
Scottish Widows account will be £25,052.55.

Any other business
The accounts to be submitted for audit were agreed and signed.
The annual audit return for the year ended 31 March was signed.
It was agreed to again use Richard Smith as internal auditor.
It was agreed that starting from this year £2000 needs to be included annually in the BTC budget to provide infrastructure to run Bampton Fair and comply with additional regulations.
It was agreed that £3000.00 be granted to the running of Bampton Fair 2008 to assist with the financing of the special celebration of the 750th anniversary. (Section 145 of LGA 1972 refers.)

8. Report from committees and subcommittees

Bampton Fair
None.
Riverside Hall
A report was given by Cllr Hicks.
It was agreed that the Hall Committee should take responsibility for the operation of the new flood gate.
Bampton in Bloom
A report was given by Celia hicks.
Grass cutting at the SWEB site is required. Action Clerk.
Repairs to the stonework at the Stage has been carried out by the Chairman.
Public seats
Two new seats have been delivered and are ready for installation, one at the doctor’s surgery and one opposite Rex Serenger’s house.
10 other seats have been refurbished.
Other
The future of Barnhaven is unclear.
Grass cutting of the footpaths is to commence soon.

9. District Council Liaison

MDDC’s suggestion for a new concept for the district boundaries has been presented.

10. Police Liaison

None.

11. Millennium Green

It was agreed to provide replacement trees to the ones to be removed from the new play area, when suitable sites have been identified.
MDDC have agreed to fund the proposed play area once planning permission has been obtained. Action Clerk.
A letter to be sent to the chosen contractor concerning acceptance of their offer. Action Clerk.
The Probation Service is carrying out ground clearance and has agreed to do similar at the M & B. Repairs to the lime kilns may also be considered.

12. Bampton Cemetery – Future Planning

Agenda item next month.

12a Minutes

Having circulated extracts from Standing Orders and guidance from “Local Council Administration” it was decided not to change the format of the minutes.

13. Any other business

Christmas lights to be an agenda item in July. Action Clerk.
Dog walking in the play area at the M & B to be restricted as a trial.
An inspection of the parking in Ford Road is due soon. Action RB & KB.

There being no other business, the Chairman closed the meeting at 9.45 p.m.

The next Ordinary meeting will be held at the Riverside Hall on Tuesday 1 July 2008 starting at 7.00 p.m.

MINUTES OF THE ORDINARY MEETING HELD IN THE ALBERT FOWLER ROOM OF THE RIVERSIDE HALL ON TUESDAY 6 MAY 2008

Public Forum

Mark Grabke attended to discuss dangerous parking that is a matter for DCC and the Police.
Bill Weston attended to discuss parking in Ford Road. A site visit by DCC to be arranged. Action KB.

Meeting of the Town Council

1. Attendance – K Bristow (Chairman), R Barwell (Vice-Chairman), C Fagg, P West, C Hicks, F Collier, D Woollacott, T Knagg, F Stoner, P Colthorpe (District Councillor) R Stanley (District Councillor) and G Symons (Clerk).

2. Minutes of the ordinary meeting of 6 May 2008
The minutes, having been previously circulated, were signed by the Chairman and the Clerk.

3. Matters arising from the last minutes

Cllr Hicks wished it to be noted that she regrets she was not sent an advance copy of the reply letter to Mrs Bennett – minutes dated 5 February 2008 refer.
In heading to the minutes delete “Public” and insert “Riverside”.
A trailer is still present at Castle Lawn. DCC to be asked to remove it.
Inspection of the trees at the car park and the stage is pending.

4. Matters arising from the circulation file

None.

5. Correspondence

From Lynne Sharpes – concerning speeding traffic between Exeter Inn and Cove between 5 and 8.30 a.m. Action Clerk.
From Margaret Gold – concerning the closure of the Rex Serenger’s Garage. No action required.
From 32 Bourchier Close (unsigned) – concerning the comments made by BTC in their planning application.
From Mrs Bennett – concerning Bampton in Bloom. To be acknowledged with a copy to B in B. Action Clerk.
From Kelly Beeston – concerning a claim. Information was given to Cllr Hicks to deal with by B in B.
From Celia Hicks – concerning yellow lines, correspondence and signing of minutes.

6. Planning

Application 08/00829/FULL – erection of replacement dwelling at Sherwood, Bampton Agreed, as the application will not affect others and will enhance the property.

7. Finance

Credits (not including bank interest payments)
Precept - £17,300.00
Debits – It was agreed to pay the following accounts:-

K Bristow, Materials - £729.64 Cheque 101201
Five Star Security, safes - £195.50 Cheque 101202
Not used Cheque 101214
Not used Cheque 101215
MDDC, community skips - £734.38 Cheque 101216
G L Bristow, toilets and play area - £380.00 Cheque 101217
Secret Seeds, underpayment - £0.50 Cheque 101218
St Michael’s Church, cemetery grant – £400.00 Cheque 101219
PCC of Petton, cemetery grant - £200.00 Cheque 101220
S J Kelland, grass - £358.37 Cheque 101221
C Russell, repairs to public seats - £786.88 Cheque 101222
Community First, insurance – £633.63 Cheque 101223
Bampton Fair Working Group, refund - £1802.02 Cheque 101224
Playsafe Ltd, H&S Report - £99.88 Cheque 101225
P Kelland, groundworks - £400.00 Cheque 101226
Exmoor Luxury Loos, Fair toilets - £136.30 &